(a) The President of The Friends shall be the Mayor of Chichester for the time being, and shall be entitled to attend any meeting of The Friends, but not to have the right to vote thereat. Vice-Presidents may also be elected at an AGM or EGM of The Friends for a period to be decided at such a meeting, and shall be entitled to attend any meeting of The Friends but not to vote thereat.
(b) In addition to the President the other Officers of The Friends shall be the Chair, the Vice-Chair, the Honorary Secretary and the Honorary Treasurer. The outgoing Chair shall be invited to be an ex-officio member of the Executive Committee for one year.
(c) The management and administration of The Friends shall be entrusted to an Executive Committee which shall consist of the President, the Chair, the Vice Chair, the Honorary Secretary, the Honorary Treasurer, the Immediate Past Chair plus not more than 6 other members elected annually at the AGM and 2 members nominated by the City Council.
(d) All committee members, except the President and Council nominees, should stand down at the AGM.
No member shall be Chair for more than 3 years in succession.
Casual vacancies in the offices of Honorary Secretary and Honorary Treasurer may be filled by the Executive Committee until the next AGM.
(e) Nominations for Officers and Executive Committee Members to be elected at the AGM shall be made in writing at least 10 days prior to the AGM in a proposal signed and seconded by eligible members. The consent of all nominees must first have been obtained in writing.
Officers and Executive Committee Members wishing to be re-elected must indicate in writing their willingness to stand for re-election at least 10 days prior to the AGM.
If the nominations exceed the number of vacancies a ballot shall take place in such manner as the meeting shall agree.
(f) The Executive Committee shall have power to co-opt not more than 4 members, and to invite other persons to serve in an advisory capacity for specific purposes.
(g) All policies set in place for the safe and satisfactory running of The Friends should be reviewed annually at the first Executive Committee meeting after the AGM.